Privacy Policy & Terms of Service

1. Introduction

This Privacy Policy explains how ITMA (Imesha Thathsarani Music Academy) collects, uses, stores, and protects personal information through its educational platform.

2. Information We Collect

• Full name, phone number, email address, and other registration details
• Course enrollment records and student profile information
• Payment-related information such as transfer references or submitted proof of payment
• Attendance records, payment history, and student portal activity
• Basic technical information such as browser type, IP address, and cookie data

3. How We Use Your Information

We use your data to register students, manage course enrollments, review and approve payments, provide portal access, maintain attendance and payment records, communicate updates, and improve platform operations.

4. Payment Handling

Payments are currently accepted via cash or bank transfer. Submitted payments are reviewed by the admin team for accuracy. If a payment is rejected due to incorrect, incomplete, or unverifiable information, the user will be required to submit a valid payment again before access or continued service is granted. Additional payment methods may be introduced in the future.

5. Data Sharing

We do not sell, rent, or trade personal information. Information may be disclosed only where required by law, to protect legal rights, or to support trusted technical or operational services if such services are introduced later.

6. Data Security

Reasonable administrative and technical safeguards are used to protect user information. However, no online platform can guarantee complete or absolute security.

7. Your Rights

You may request access to your data, correction of inaccurate information, or deletion of your account data, subject to any legal, payment, or academic record retention requirements.

8. Cookies and Website Usage

We may use cookies or similar tools to improve functionality, user experience, and basic traffic analysis. You may control cookies through your browser settings.

9. Contact Requests

Visitors may contact the institute through the website contact form. Information submitted through the contact form may be used to respond to inquiries and maintain communication records.

10. Updates to This Policy

This Privacy Policy may be updated from time to time. Continued use of the website or student portal after updates indicates acceptance of the revised policy.

1. Acceptance of Terms

By accessing or using this website and student platform, you agree to comply with these Terms of Service.

2. Registration and Account Responsibility

Users must provide accurate, complete, and current information during registration. Users are responsible for maintaining the confidentiality of their account credentials and for all activity under their account.

3. Admission Fee Policy

A registration admission fee is required for new student enrollment. This admission fee is strictly non-refundable under any circumstance. Student portal access will only be granted once the submitted payment has been reviewed and approved by the admin.

4. Payment Terms

• Payments are currently accepted via cash and bank transfer.
• All submitted payments are subject to manual verification.
• Payments may be approved or rejected based on accuracy and proof validation.
• If rejected, the relevant due payment must be paid again correctly.
• Additional payment options may be introduced in the future without prior notice.

5. Monthly Fee Requirements

Students are expected to pay monthly course fees at the beginning of each month. Late or missing payments may result in restricted access to portal features, course participation, or related student services.

6. Course Enrollment and Student Portal

Once approved, students may join new courses and use the student portal to view enrolled courses, payment history, attendance records, and related academic information.

7. User Conduct

Users agree not to:

• Provide false, misleading, or incomplete information
• Attempt unauthorized access to the platform or another user’s account
• Disrupt, damage, or misuse the website, portal, or related systems
• Use the platform for unlawful or unauthorized purposes

8. Contact Form Use

Any website visitor may contact the institute using the contact form. Users are responsible for ensuring that the information they submit is lawful, respectful, and accurate.

9. Intellectual Property

All content, branding, materials, course-related information, website design elements, and software components associated with this platform are protected. The institute name, academic service content, and operational content belong to ITMA (Imesha Thathsarani Music Academy). The website design and development are by IPMA Pvt Ltd by Prabhath Darshana. All rights are reserved.

10. Suspension and Termination

We reserve the right to suspend, restrict, or terminate access to any user account that violates these Terms, submits false payment information, or engages in misuse of the platform.

11. Limitation of Liability

The institute and platform provider shall not be responsible for delays in payment verification, temporary technical interruptions, user-submitted errors, or losses arising from misuse of the platform.

12. Changes to the Terms

These Terms may be modified from time to time. Continued use of the platform after any update means you accept the revised Terms.

13. Governing Law

These Terms shall be governed by and interpreted in accordance with the laws of Sri Lanka.